Student Leadership

The Hanoi Academy Student Council (HASC)

1. HASC Mission/Purpose

The HASC is a student-led organization for students from grades 6-12 at Hanoi Academy. The purpose of the HASC is to provide a platform where students’ ideas, interests, and concerns are shared with teachers and the school’s management board to give students a voice to inform direction and planning. The HASC aims to teach students different skill sets such as leadership skills, team-working skills, organizational skills, event planning skills, and negotiating skills.

The HASC plans events that are beneficial to Hanoi Academy and the wider community such as the HA Oscars, HA’s Got Talent, Spirit Week, Roadside Clean Up Day, End of Semester/Year Picnic/BBQ, Charity Walk/Run, etc.

The HASC also ensures that students’ questions and concerns regarding school life are addressed by the school’s management board.

2. HASC Organizational Structure and Operation

2.1 Organizational Structure

The HASC has six committees: Leadership Committee, PR Committee, IT/Design Committee, Event Committee, Community Service Committee (CSC), and Student Representative Committee (SRC). Each committee has about 2-4 members with the exception of the SRC. The SRC has one representative from on each grade level making the total of seven members.

The HASC also has teacher mentors who act as counselors. They provide feedback/suggestions on students’ ideas, give advice to the Leadership Committee on how to manage issues within the council, do drop-ins on weekly meetings to check on the council operations, assist the Committee Heads with administrative tasks, etc. Each mentor is assigned a committee(s) and they are responsible for all operations within that committee.

HASC Organizational Chart

The HASC meets once a week in the designated HASC office. The President and Vice-President chair the meetings, the Secretary takes attendance and meeting minutes, the Committee Heads and members attend and contribute constructively to the meetings. The mentors attend meetings when requested or drop in to check that meetings are run properly.

2.2. Committee’s Roles and Responsibilities

2.2.1 The Leadership Committee

The leadership committee consists of three officers: the HASC President, Vice-President, and the Secretary/Treasurer. The Leadership Committee meets at least twice a month with all Committee Heads to share ideas about school activities in general. The Committee Heads also report to the President and Vice-President about the operation of their committees. The President and Vice-President are to provide feedback/advice/suggestions to the Committee Heads.

The President and Vice-President are also in charge of writing and submitting all HASC proposals. They need to do regular checks on HASC docs such as the attendance sheet, meeting minute doc, finance docs to make sure that these admin tasks are done properly. In addition, they need to provide guidance to the committee heads when issues arise and provide support to all HASC members in general. The Officers meet with the mentors once a week to report on the operations of all the committees and the council in general. The President and Vice-President must be a grade 11 or 12 student.

The Secretary/Treasurer has two different responsibility categories: financial responsibilities and admin responsibilities. Financial responsibilities include: making budgets for different events, making profit and loss statement for fundraising projects, frequently check the council’s yearly income statement, etc. The Secretary/Treasurer is to meet with the Head Mentor when there is an event/project that requires reviewing of financial docs or activity. The Head Mentor is in charge of the safe keeping all the council’s money. Admin responsibilities include: taking attendance at meetings, record meeting minutes, send members reminders of deadlines, etc. The Secretary/Treasurer must be a High School student.

2.2.2 The PR Committee

The PR Committee is in charge of promoting all of the HASC’s events and activities. This committee usually has 2-3 members. Responsibilities of the PR Committee include: promote events on the council Facebook page and at school, maintain a positive image of the council on social media, provide content for the HASC section on the student website, etc.

2.2.3 The Design Committee

The IDesign Committee is in charge designing all promotional content for the HASC. The committee usually has 2-3 members. Responsibilities of the Design Committee include: design banners, posters, and standees for all HASC events, generate content, film and edit promotional videos for HASC events and projects, etc.

2.2.4 The Event Committee

The Event Committee is in charge of planning all HASC events at HA. This committee usually has 3-4 members. Responsibilities of the Event Committee include: make organizational plans for events, allocate tasks and set deadlines for council members, communicate with relevant stakeholders about the event, follow up on tasks in a timely manner, etc.

2.2.5 The Community Service Committee (CSC)

The Community Service Committee (CSC) is in charge of all charity and community related initiatives of HASC. This committee usually has 3-4 members. Responsibilities of the CSC  include: generate ideas and plan charity events or activities that benefit the wider community such as environmental awareness activities, how to be responsible citizens events, how to support underprivileged children projects, etc.

2.2.6 The Student Representative Committee (SRC)

The Student Representative Committee (SRC) is the voice of the entire student body. There is one student representative for each grade level from grades 6-12. Responsibilities of the SRC include: think of relevant and important issues at school that affect the student body, find effective ways to obtain students’ feedback/questions on these issues, report to the Head of School, provide possible solutions to problems, etc. The SRC is to meet with the Head of School once a month to discuss these issues. The Head of the SRC must be a grade 11 or 12 student.

2.2.7 Key responsibilities for committees & members

  • Each committee is in charge of planning and organizing activities within their committees, however, all HASC members are to support all HASC events and projects.
  • Members in a committee must respect and follow the decisions of the Committee Head. The Committee Head must listen to and respect all members’ opinions and ideas. When a member’s idea cannot be implemented, the Committee Head is to provide constructive feedback. If a member feels that a Committee Head is not fulfilling his/her responsibilities, the member should report to the Officers first, then the Mentors if the issue cannot be resolved.
  • All HASC members are to respect and follow decisions of the Officers. The President is the person with the highest decision making power. The Officers must listen to and respect all members’ opinions and ideas. When a member’s idea cannot be implemented, the Officers are to provide constructive feedback. If a member feels that an Officer is not fulfilling his/her responsibilities, the member can report to the Mentors.

HASC Junior

1. HASC Jr. Mission/Purpose

The HASC Jr. is an extracurricular activity for grades 4-5 students. The rationale is similar to that of HASC’s, however, due to the young age of the members, there are amendments made to the organizational structure and operations.

2. Junior HASC Organizational Structure and Operation

2.1 Organizational Structure

The Junior HASC has five committees: Leadership Committee, PR Committee, Event Committee, Design Committee, and Student Representative Committee. Each committee has about 2-4 members. There are two Primary teacher mentors supporting all committees in all of their roles and responsibilities.

The Junior HASC meets once a week in the designated HASC office. The President and Vice-President head the meetings with the support of the mentors, all members attend and contribute constructively to the meetings.

2.2. Committee’s Roles and Responsibilities

2.2.1 The Leadership Committee

The leadership committee consists of two officers: the Junior HASC President and Vice-President. The Leadership Committee holds bi-weekly meetings with the support of the mentors. They are to listen to and respect all members’ ideas. If a member’s idea cannot be implemented, the officers need to give constructive feedback. The officers have decision making power with the mentors.

2.2.2 The PR Committee

The PR Committee is to contribute ideas to the promotion of all Primary events and activities. This committee usually has 2-3 members. Responsibilities of the PR Committee include: promote Primary events at school, contribute content to the HA Marketing Department to promote Primary events on the school site, etc.

2.2.3 The Event Committee

The Event Committee is to contribute ideas to the planning of Primary events at HA. This committee usually has 2-3 members. Responsibilities of the Event Committee include: meet with the Head of the HA Event Committee to contribute ideas to Primary events such as the Flea Market, Mid-Autumn Festival, etc, meet with the Head of Primary to contribute ideas to Primary events such as the monthly assemblies, excursions, Talent show, etc.

2.2.4 The Design Committee

The Design Committee is to contribute promotional ideas to Primary events. This committee usually has 2-3 members. Responsibilities of the Design Committee include: contribute ideas for poster, banner, standee designs for all Primary events, if possible produce posters for Primary events, etc.

2.2.5 The Student Representative Committee (SRC)

The Student Representative Committee (SRC) is the voice of the entire student body. There are two  student representatives for each class from grades 4-5. Responsibilities of the SRC include: think of relevant and important issues at school that affect the student body, with the help of the mentors find effective ways to obtain students’ feedback/questions on these issues, report to the Head of School, provide possible solutions to problems, etc. The SRC is to meet with the Head of School once a month to discuss these issues. The Head of the SRC must be a grade 5 student.

2.2.7 Key responsibilities for committees & members

  • Each committee is in charge of planning and organizing activities within their committees, however, all HASC members and mentors are to support all Junior HASC events and projects.
  • All members in a committee must respect and follow the decisions of the Officers and the Mentors. The Officers and the Mentors must listen to and respect all members’ opinions and ideas. When a member’s idea cannot be implemented, the Officers and the Mentors are to provide constructive feedback. If a member feels that an officer is not fulfilling his/her responsibilities, the member should report to the Mentors.

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